MINUTES

REDEVELOPMENT AGENCY AND CITY COUNCIL

REGULAR MEETING

AUGUST 9, 2005 - 6:00 p.m.

CALL TO ORDER

The regular meeting of the City Council and Redevelopment Agency of the City of Highland was called to order at 6:07 p.m. by Mayor Pro Tem McCallon at the Donahue Council Chambers, 27215 Base Line, Highland, California.

The invocation was given by Wayne Reynolds of Immanuel Baptist Chuch and the Pledge of Allegiance was led by Councilman Timmer.

ROLL CALL

Present: Lilburn, McCallon, Scott, Timmer

Absent: Mayor Jones - excused

COMMUNITY INPUT

Mike Clingman stated he is the President of Central Little League in Highland. He would like to present Councilwoman Scott and Mayor Pro Tem McCallon with plaques of appreciation for their donations to the Little League.

Heck Thomas stated he is a member of the Kiwanis Club of Highland. This year the Kiwanis Club, the Women's Club and the Police Department is holding a fundraiser called Operation Santa Claus. The Kiwanis Club would like to invite the Council Members to wash cars as they did last year.

COUNCIL/REDEVELOPMENT CONSENT CALENDAR

A MOTION was made by Councilman Timmer, seconded by Councilwoman Lilburn, to approve the consent calendar with the exception of item #11 for further discussion. Motion carried on a roll call vote, 4-0, with Mayor Jones absent.

1. Waive the Reading of All Ordinances

Waived the reading of all Ordinances in their entirety and read by title only.

2. Minutes - July 12, 2005 City Council Regular Meeting

Approved minutes as submitted.

3. Minutes - July 12, 2005 RDA Regular Meeting

Approved minutes as submitted.

4. Claim Consideration - David & Denise Bunnell

Rejected claim.

5. Warrant Register

Approved Warrant Register No. 402 for August 9, 2005, in the amount of $1,332,759.99 and payroll of $67,612.63.

6. Declaration of Three (3) Vacancies on the Building Code Appeals Board

Declared three (3) seats vacant on the Building Code Appeals Board and directed the City Clerk to advertise the vacancies.

7. Purchase of Demonstration Fire Engine

Approved the purchase of a Pierce Saber Custom Pumper (Pierce Job Number 16300) in the amount of $308,417 (including options), approved the payment of sales tax on the vehicle in the amount of $23,902, approved the amount of $15,000 for additional associated items, determined that a demonstration vehicle is considered a used vehicle, approved the trade in of one 1991 Beck Vin No. 11VVB0659MA000023 in the amount of $12,000 and performed a budget adjustment for FY 2005-06 in the amount of $335,319 to account number 001-2100-6060 (Fire Department Vehicles) from 029-2512 (Unreserved Undesignated Vehicle Replacement) $347,319-$12,000 (trade in) = $335,319.

8. A Special Event Application (SEP 05-016) for a Health Fair Located at Cunningham Park, 7400 Cunningham Street, on Sunday, August 28, 2005, from 10:00 a.m. to 1:00 p.m.

Approved the subject location for the Special Event (SEP 05-016), subject to Conditions of Approval.

9. Grant of Easement for Sterling Avenue Sidewalk

Accepted Grant of Easement from Marlowe & Herminia Johnson and directed the City Clerk to record the Grant of Easement.

10. Designation of No Parking Zones on Orange Street and Webster Street

Adopted Resolution No. 2005-046 establishing No Parking Zones on Orange Street and Webster Street.

RESOLUTION NO. 2005-046

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND

DESIGNATING ALL-WAY STOP CONTROL

AT EUCALYPTUS AVENUE AND ORANGE STREET

AND RESCINDING RESOLUTION NO. 2004-001

ITEMS REMOVED FROM THE CONSENT CALENDAR

11. Water Quality Management Plan Maintenance Mechanisms for Structural Best Management Practices

City Engineer Wong stated the requirements for certain projects will be to install structural Best Management Practices (BMPs) such as a basin. This installation requires a funding mechanism to maintain the system. Some projects use assessment district funds, require the developer to fund the maintenance or the property owner will fund the maintenance of the BMPs.

Councilwoman Scott asked what does this mean to residents.

City Engineer Wong stated, for example, Robertsons is building a maintenance shop on Third Street. They have proposed to have a treatment facility on site. They will maintain the facility and will be required to sign an agreement. This agreement will be recorded so that it would be passed along to future possible property owners.

Councilwoman Scott stated this explanation is for a commercial property, how is it

going to affect a resident. She wants to make sure that individual property owners will be not be assessed fees.

City Engineer Wong stated an individual property or small projects are not required to install structural BMPs. Residents living in a single family dwelling are not required to install BMPs.

A MOTION was made by Councilwoman Scott, seconded by Councilwoman Lilburn, to approve maintenance mechanism determined to be most appropriate for structural Best Management Practices (BMP) identified in the Water Quality Management Plan (WQMP) of a development project and to enter into contract with the property owner if the structural BMPs are to be maintained by the property owner. Motion carried, 4-0, with Mayor Jones absent.

PUBLIC HEARINGS

12. A Proposed Ordinance Amending Development Code Section 16.04.130, Design Review Board of the Highland Municipal Code Regarding a Change to the Composition and Term of the Membership of the Design Review Board from a Three (3) Member Board to a Five (5) Member Board by Adding Thereto, Two (2) Community Members, and to extend the Term of the Community Board Members from Two (2) Years to Four (4) Years (MCA 05-001)

Community Development Director Hartmann gave background from staff report.

A MOTION was made by Councilwoman Scott, seconded by Councilwoman Lilburn, to introduce an ordinance, subject to City Attorney review, amending portions of the Land Use and Development Code Section 16.04.130 of the Highland Municipal Code regarding the composition and term of the membership of the Design Review Board. Motion carried, 4-0, with Mayor Jones absent.

Community Development Director Hartmann stated since Council has adopted the proposed ordinance, advertisement will begin as soon as possible with appointments being held until the second meeting in a thirty day interval.

Councilwoman Lilburn inquired if the applicants for the Planning Commission position will be eligible for consideration or would it need to be advertised again.

Community Development Director Hartmann responded it has to be advertised but the City Clerk will inquire to the applicants if they wish to be considered for appointment.

Mayor Pro Tem McCallon inquired if Community Development Director Hartmann was asking for authorization to advertise the position as of now.

Community Development Director Hartmann responded yes.

A consensus was made by Councilwoman Scott, seconded by Councilwoman Lilburn, to authorize staff to advertise for said positions.

Councilwoman Scott stated she would like the subject of the Planning Commission be brought back again. This is due to serious absenteeism on the Planning Commission. This needs to be addressed as a full Planning Commission is needed.

Mayor Pro Tem McCallon stated the subject was discussed two months ago.

City Manager Racadio stated the Planning Commission attendance will be listed on the next agenda.

Councilman Timmer stated a report was reviewed three prior meetings and if the problem has only occurred in the past month and a half then enough time has not transpired. He would like a longer period of time to review the absenteeism.

Councilwoman Scott stated there has been more than a couple of meetings since the attendance report was reviewed.

Mayor Pro Tem McCallon stated the issue was previously covered when the Design Review Board attendance came into question.

Community Development Director Hartmann stated Councilwoman Scott had requested the attendance statistics which was done approximately one month ago.

Councilman Timmer stated an action cannot be taken due to the Planning Commission not being listed on the agenda. Over the next thirty days a review will be done, whether or not the attendance is still an issue, and at that time bring it back to Council for directive.

City Manager Racadio inquired what exactly is the Council directing; to list the item on a future agenda or to oversee the attendance in the next thirty days.

Mayor Pro Tem McCallon stated Councilwoman Scott has withdrawn the motion to add the attendance to a future agenda.

COUNCIL/REDEVELOPMENT LEGISLATIVE

13. A Proposed Contract Amendment with the County of San Bernardino for Animal Care and Control Services from September 1, 2005, to August 31, 2006

Community Development Director Hartmann gave background from staff report.

Councilwoman Scott inquired if the present contract was a three-year contact.

Community Development Director Hartmann stated yes with estimated costs for the three years.

Councilwoman Scott requested a copy of the current contract to compare the amendments as well as surrounding cities with animal control for comparison. She would like to continue this item to the next Council meeting, allowing Council to review the information that was handed out at tonight's meeting.

Councilwoman Lilburn stated she is in agreement with Councilwoman Scott. The

City is in a position where a renewal must take place now. Last year when reviewing the prior contract, a JPA was suggested with other cities. The county has collected approximately $24,000 in shelter fees from pet owners. Do these funds come back to Highland?

Community Development Director Hartmann answered yes. The shelter fees are paid through a quarterly invoice.

Councilwoman Scott inquired if the City of Redlands was contacted for the price of their animal control services. There are no comparisons.

Councilman Timmer stated during the work program, one of the items was to look into alternate animal control practices. One of the modifications to the prior contract was to eliminate Sunday services due to the price increase.

Community Development Director Hartmann stated it was the understanding that it was an estimated cost of a three-year period with a given cost of a 5% increase. Eliminating Sunday services has been to our benefit as the demand for services on Sunday has not been great.

Mayor Pro Tem McCallon inquired what is the major cause of the 20% increase.

Community Development Director Hartmann stated the biggest cause is in general administration, field services and shelter services. Field services from this year to next year will jump approximately $6,000, administration raises slightly and the shelter services raise $5,000.

Councilwoman Scott stated licensing is listed as a cost to the City of Highland when the City of Highland does their own licensing.

Community Development Director Hartmann stated correct but the county does collect licensing fees as well from time to time.

Councilwoman Scott inquired what health education is defined as. There is no documentation stating how many calls were made or how many calls were routed to pick up dogs.

Daniel Avera, Chief of Environmental Health Services and Animal Care & Control, stated . . . (cannot hear statements)

Mayor Pro Tem McCallon inquired how many other cities are contracting with the county.

Daniel Avera responded the county contracts with the City of Yucaipa, City of Rancho Cucamonga, City of Big Bear and the City of Highland.

Councilman Timmer stated regarding the report done by the county on the last page, the increases do not reflect the $50,000 increase.

Aimee Austin, County of San Bernardino, responded . . . (cannot hear statements)

Councilman Timmer stated the contract cost of 2004/2005 states $243,726 and the proposed contract is $258,000. This is not a 20% increase. It is significantly less; therefore, it is not clear where the 20% increase is.

City Manager Racadio stated the budgeted amount was listed as $215,000 for the year. It is a 20% increase from the budgeted amount.

Mayor Pro Tem McCallon stated that revenue is included in the budget but the revenue is not included in the cost estimate. In essence, this cost compared to the budgeted cost, the revenue will need to be subtracted.

Councilman Timmer stated last year's contract was $243,000 and this year's is $258,000, which is not a 20% increase but closer to 7% or 8%.

Councilwoman Lilburn stated she would like to have had more time to review all reports and to look into canvassing it into the work force program.

Community Development Director Hartmann stated he apologized for the lack of time to review as he was emailed the new contract specifications in the middle of July and it took time to prepare the staff report to present to Council.

Councilman Timmer stated the concerns are the ongoing increases for services; however, he is in support of the staff recommendation and he would like to suggest to add this item to the normal work program progress.

A MOTION was made by Councilman Timmer, seconded by Councilwoman Lilburn, to approve the contract amendment with the County of San Bernardino for animal care and control services from September 1, 2005, to August 31, 2006, in the amount of $258,350 and authorize the Mayor and City Clerk to execute the appropriate documents. Motion carried with, 3-1, with Councilwoman Scott dissenting and Mayor Jones absent.

14. Designation of Voting Delegate and Alternate for the League of California Cities Annual Conference

City Manager Racadio stated historically the City Council appoints one person not attending the meetings to act as a voting delegate.

Councilman Timmer nominated Mayor Jones as the voting delegate and Mayor Pro Tem McCallon as the alternate.

A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilman Timmer, to appoint Mayor Jones and Mayor Pro Tem McCallon as a voting delegate and alternate, respectively, for the annual conference to be held October 6-8, 2005, in San Francisco. Motion carried, 4-0, with Mayor Jones absent.

15. Update on SANBAG, SCAG, Omnitrans, Work Program and Regional/Legislative Issues/Development Issues

Mayor Pro Tem McCallon stated SANBAG has considered the scope of work to developing a Measure I extension strategic plan and authorized a sole source contract to put together the strategic plan extension. Also considered was the Executive Director employment contract and a performance evaluation was done. Based upon this information and the success of Measure I, an authorization for a salary increase was done in the amount of $273,293.

Councilwoman Lilburn stated it was discussed at Omnitrans that the buses may not be in service for ten days due to the fuel provider, L & G, was running out of fuel. This was on the fixed route and would not affect Omnilink or Access bus. A memo was received stating L & G would not run out of fuel and services would resume as normal.

16. San Bernardino International Airport Authority and IVDA

Nothing to report

ANNOUNCEMENTS

August 10, 2005 at 6:00 p.m. EVWD Discussion of Water and Sewer Rates

CLOSED SESSION

No closed session items.

ADJOURN

There being no further business, Mayor Pro Tem McCallon adjourned the meeting at 7:07 p.m. in memory of Mary Jo Mead.

Submitted By: Approved By:

Betty Hughes Ross B. Jones

City Clerk Mayor